CONDITIONS OF HIRE - INTRODUCTION

Consult the full text of the Standard Conditions using the link on the next page to see the conditions on which a hiring is offered. 

 

Whilst the need for Covid-19 precautions remain, Additional Standard Conditions together with
Annexes A and B
are included in the hiring contract. These can also be read using the link on the next
page
.


To summarise these additional conditions:

  • A hiring will be subject to the requirements and recommendations for hirers set out in the Committee’s Covid-19 Risk Assessment

  • A hirer must inform those attending their activity, meeting or event of the Covid-19 precautionary advice and guidance for the Hall contained in Annex A

  • A hirer arranging a sport or fitness activity must run this in accordance with relevant guidance issued by HM Government and any national advisory or regulatory body for that sport or activity

  • The Committee retains the right to vary the Conditions of Hire if any change(s) in the law or in Government guidance make(s) this necessary

All standard charges include central heating and electricity, full use of the car park, the foyer, the
toilets, the furniture and tea and coffee making facilities.


The Hall’s public entertainment and theatre licence provides for the maximum numbers for
audiences using the Hall, according to how the Hall will be used and any seating and tables arranged.
During the Covid-19 pandemic, as its Risk Assessment provides, the Committee expects hirers to
determine what should be the safe maximum number of persons to attend an event or activity,
having regard to public health risks at the time of the hiring, the dimensions of the Hall and how it
will be used.


The Hall has a full alcohol licence and the Committee is able to provide bar facilities if required.
Anyone providing alcohol for sale must comply with the Hall’s alcohol licence.


Fire regulations prohibit smoking, candles or the use of other naked flames anywhere in the building,
unless special permission has first been sought from the Committee and obtained in writing.

 

The Hall must be left as the hirer found it. A hirer shall ensure that:

  • They allow sufficient time both for preparation before and cleaning after the event or activity

  • The Hall is left clean and swept

  • All furniture is made clean and stored in its proper place

  • All rubbish is cleared up and removed from the building

All damages should be reported and will be charged for.

The Committee cannot accept liability for damage to, or the loss of, any personal property while this
is in the Hall.